Registration-Payment-Cancellation Policy

Each person who registers to attend the conference must provide a unique/individual email address at registration; failure to provide an individual email address may result in the registrant not receiving a registration confirmation and/or important conference information/notices, including access to the session material (which will be provided electronically). Each person who attends the conference or any part of the conference, including the vendor exhibition, any session or meal, must register and pay the full/correct amount by the posted registration/payment deadline. All registration fees must be received by Mid-Atlantic AHMA by the payment deadline (October 22nd) to avoid the late payment fee (payment deadline is the date by which we must receive your payment not a check date or postmark date). All registrations placed on/after October 16th require credit card payment of the associated fee(s) at registration. Registration fees may be refunded less a $75/person cancellation charge if a cancellation notice is received in writing via email to info@mid-atlanticahma.org by the posted cancellation deadline (10/22/26); no refunds are provided for any registrations placed after the deadline. Non-payment of the registration fee does not cancel your registration and all no-shows are responsible for payment of the full registration fee. No refunds, transfers or invoice forgiveness are provided after the cancellation deadline for any reason. Substitutions are permitted at any time prior to COB, November 13th with written/email notification providing the name and email of the substitute to help@mid-atlanticahma.org; partial substitutions are not permitted.  Non-payment of fees may result in registration refusal for future events and/or held certificates of attendance (for you and others from your company). Non-members registering/paying at the member rate must pay the non-member balance due upon notice/prior to the event date. Failure to pay the full correct amount by the posted deadline will result in a late payment fee of $50/person being assessed. If registration is handled administratively (not by the registrant/attendee) and/or via the expedited-large group registratio process, the person placing the registration is responsible for ensuring that those registered are aware that they were registered and aware of this registration/payment and cancellation policy which is binding and which will be uniformly enforced.

The Registration/Payment/Cancellation Deadline for the 2026 Fall Conference is Thursday, October 22, 2026.